Certificates and certified document copies from Companies House – Companies House

After you’ve registered your company with Companies House, you’ll be sent a certificate of incorporation. This document contains your company’s vital information, including:

• the company’s full name
• the company’s unique registration number
• the date of incorporation
• the Registrar’s seal

Your certificate serves as evidence that your company has been duly registered at Companies House. It should be kept safely as it may be required for opening a bank account, for loan applications or if you’re selling your company.

If you have mislaid your certificate you can download a digital copy on their Find and update company information service.

1. Enter your company name or number in the search box.
2. Find your company from the list.
3. Select filing history.
4. Scroll to the bottom of the page and select ‘View PDF’ next to incorporation.

When the scanned copy of your incorporation document is displayed, you can print it or save it to your computer.

Certificates and certified document copies from Companies House – Companies House

Certified documents

Certificates and certified document copies from Companies House – Companies House

If you require a copy of a document from the company’s filing history to be certified, you must:

• register for a Companies House service account
• know the company and document you want to order
• have an address where the certified document can be delivered
• have a credit or debit card for payment

Using the Find and update company information service, search for your company by name or number, find your company from the list provided and select the more tab from the company overview screen. Here you will be able to order a certified document. The standard service cost is £15 and should be processed within 4 working days.

You cannot use this service to order a copy of the certificate of incorporation that was issued when the company was formed. This can only be ordered by calling Companies House on 0303 1234 500.

Certificates and certified document copies from Companies House – Companies House

Certified certificate

Certificates and certified document copies from Companies House – Companies House

This document can be used to prove that a company is incorporated, and that no action is being taken to remove the company from the register.

This document is often required if you’re looking to conduct business overseas. It might be needed by the official register of the foreign territory (the equivalent of Companies House).

Included on the certificate is:

• the company name
• the company number
• the date of incorporation

Additional information such as the registered office address, company directors, company secretary and any company name changes can be added.

You can also request that the certificate includes a statement of good standing, but this will not be included if for example:

• the company is behind with filing its accounts or confirmation statement
• the required information about the company’s constitution, ownership or control has not been provided
• the company does not have the required number of officers

Certificates and certified document copies from Companies House – Companies House

Ordering a certified certificate

Certificates and certified document copies from Companies House – Companies House

To order a certified certificate, you must:

• register for a Companies House service account
• know what company and information you want the certificate for
• have an address where the certificate can be delivered
• have a credit or debit card for payment

Using the Find and update company information service, search for your company by name or number, find your company from the list provided and select the more tab from the company overview screen. Here you will be able to order a certified certificate. The standard service cost is £15 and should be processed within 4 working days.

If you’ve recently ordered a certified certificate or certified document from us, fill out our survey to share your feedback on how we can improve the service.

Certificates and certified document copies from Companies House – Companies House

Keeping your company details up to date

Certificates and certified document copies from Companies House – Companies House

Before ordering a certified certificate, it’s worth checking that all your company details are correct and up to date.

Remember, company directors have a legal responsibility to tell Companies House about changes to their company, so that the details are accurate and current. Examples that should be notified are new appointments or resignations of directors or company secretaries, and changes to their personal circumstances.

Their  directors’ toolkit includes some useful links and digital tools to help you understand more about your role and responsibilities as a company director.
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