Using a recruitment agency to find staff
Employment agencies - employers' responsibilities and rights
Employers using agencies to find temporary or permanent workers have certain responsibilities.
Agencies that find staff for other businesses, but pay the staff themselves, are known as Âemployment businessesÂ.
If you take on workers through an employment business, theyÂre responsible for ensuring the workers rights under working time and minimum wage rules.
Agencies providing workers for agriculture, food processing, horticultural and shellfish-gathering industries are known as Âgangmasters – if you use one, you need to make sure theyÂre licensed.
Employers responsibilities
As an employer, youÂre responsible for:
- agency workers’ health and safety
- ensuring they have the same access to shared facilities as other workers
- letting them know about relevant job vacancies in your business
However, you can stop providing work to an agency worker, as long as they’re not employed by you.
ItÂs a criminal offence to use an agency to replace employees or workers on strike.
Additional rights after 12 weeks
After 12 weeks in the same job, agency workers are entitled to the same terms and conditions as employees doing the same or similar work. This includes:
- pay
- working time, rest periods and breaks
- night work
- annual leave
- time off for antenatal appointments for pregnant workers
For more details, see the Department for Business, Innovation & Skills (BIS) guidance on agency worker regulations.
Transfer fees
Agencies can charge a transfer fee if you employ a worker directly, or a worker is supplied to you through another agency after their initial contract.
Agencies can only charge transfer fees if you take the worker on in either of the following periods, whichever ends later:
- 14 weeks of the start of their first assignment with you
- 8 weeks of the end of an assignment with you
Complaining about an agency
If you need advice or want to complain about a recruitment agency, contact the Pay and Work Rights Helpline.
Pay and Work Rights Helpline
Enquiry form
Complaint form
Telephone: 0800 917 2368
Textphone: 0800 121 4042
Monday to Friday, 8am to 8pm
Saturday, 9am to 1pm
Find out about call charges